Utah Communications Policy

Utah

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Communications Policy for the use of the Internet, social networks, instant messaging, blogs, email, and telephone by all workers within an organization where Internet and email use is well-established.

This policy will guard against the loss of productivity when resources are used for personal purposes at inappropriate times. It will also minimize the risk of employers' liability for discrimination claims where, for example, inappropriate emails (and other communications) are sent to other workers.

This policy sets out detailed provisions that allow Internet use during rest or break periods during working hours. This policy also recognizes that employees may want to use email for personal use and therefore encourages the use of web-based email systems to avoid organization email accounts being used for personal purposes. This policy allows the employer to monitor the use of resources. This policy still prohibits employees from accessing unsuitable websites or services at any time.

The policy is drafted so that a named individual within the organization has overall control of the policy and serves as a point of reference.

We regularly update this policy to reflect technological and legal developments.

Clauses in this policy:

• Minor Breaches
• Major Breaches
• Monitoring
• Usernames and Passwords
• Internet Usage
• Social Networking Sites & Data
• Personal Social Media
• Password Protected Areas
• Email Usage Guidelines
• Emails are Permanent
• Proper Deletion of Emails
• Email Signature File
• Email Etiquette
• Third-Party Products, Software & Apps
• Downloads and Attachments
• Transportation and Security
• Organisation Access
• Telephone Use
• Cell Phone Use
• Authority
• Date of Implementation
• Questions
• Alteration of this Policy

This policy will help to increase productivity in the workplace. It will also reduce the risk of claims against employers where communication tools have been used to discriminate against or harass other employees or third parties.

This policy has been carefully drafted for organizations where the use of the Internet and email is well-established and where it makes sense to regulate that use rather than prevent it.